Sharepoint Online Migration Solution

About Sharepoint Online Migration Solution

The client was using the physical servers, which were going to crash or overloaded anytime! This was due to the multiple copies that exist on the server. The client was handling 50 TB size of data, documents, and reports on a physical server. The requirement was to perform migration from Network files to SharePoint Online, Network files share to OneDrive for Business before the data get lost. However, they wanted to use the ShareGate tool to migrate files & LinkFixer to inoculate links at the source location & cure at the destination location. Or to fix the links that exist between word, excel, and pdf files.

Problems

Data scattered on various physical servers and multiple copies exist. Very old data needs to be cleaned & archived. Because of data exists on same location from long time, permissions also need to be cleaned to make sure only required users will have permissions on the data. Personal data from Network share must be moved to OneDrive for business location and running project specific data must be moved to dedicated Microsoft Teams respective channels. The client was using the physical servers, which were going to crash or overloaded anytime! This was due to the multiple copies that exist on the server. The client was handling 50 TB size of data, documents, and reports on a physical server. The requirement was to perform migration from Network files to SharePoint Online, Network files share to OneDrive for Business before the data get lost. However, they wanted to use the ShareGate tool to migrate files & LinkFixer to inoculate links at the source location & cure at the destination location. Or to fix the links that exist between word, excel, and pdf files.

Requirements

The client Migration of Data from Network File share to SharePoint Online, Network file share to OneDrive for Business and Network file share to Microsoft Teams The requirement was to perform migration from Network files to SharePoint Online, Network files share to OneDrive for Business before the data get lost. However, they wanted to use the ShareGate tool to migrate files & LinkFixer to inoculate links at the source location & cure at the destination location. Or to fix the links that exist between word, excel, and pdf files.

Solutions

To improve data migration the SharePoint team migrated all data from network files share to SharePoint Online. With this deployment, many departments will be able to perform their mailing service work efficiently.

We have used ShareGate migration to perform a migration from file shares or network drives to SharePoint Document Libraries& OneDrive for Business. LinkFixer to inoculate links at source location and cure at the destination location. To fix links that exist between excel, word, and pdf files.

Benefits of Sharepoint Online Migration

OneDrive for Business

Enterprise can place all their files to share and collaborate both internally and externally on any device. Users can create a folder to give access permission and sync files from OneDrive for Business and multiple SharePoint sites.

Proactive Communication

In-office 365 version, users have an advantage on upgrades and receive early updates on new releases. Microsoft provides this strategy of new updates and new features than those who use SharePoint On-Prem.

Work from anywhere and anytime

Office 365 and SharePoint online give mobile-friendly services wherein there is no restriction to a user for using a single device or single network. It becomes easy to track user experience in the SharePoint mobile app. Changes made offline will be uploaded once the user reconnects the internet. Users can sync content to Windows Explore too.

Secure External User Access

The SharePoint Online version provides Guest links to users for specific read or edit permissions. This helps users to set up on-prem environment limitations that have abilities to share content with external users.

Improvement in Compliance and Security

IT resource requirement limitations

There is no need to perform tasks such as backups, SharePoint patches, etc. while migrating from SharePoint on-prem to online. This time can be invested for improvements in the intranet or other tasks. There is no need to buy hardware to buy since the cloud reduces all the internet resources.